The Transportation Corridor Agencies (TCA), operator of California’s largest toll road network, is seeking an administrative assistant/coordinator to provide high-level administrative, coordination and organization support to the two departments responsible for strategic planning, government affairs, communications and marketing functions.
Advanced calendar management and scheduling skills, proven experience concurrently organizing multiple activities and relevant and increasing responsibility in a coordinating role reporting to senior level management is required.
Among the duties of this position are to coordinate meetings, workshops, analysis sessions, and other engagements for Board Member and ad hoc committee meetings, department executive managers and managers; coordinate and manage the departments’ vendors including tracking inventories, budgets and orders; support processes for Board Meeting staff reports and report review including proof reading and formatting documents per set standards, and tracking deadlines; conduct research and compile information to support the Agencies’ legislative platform; manage multiple data bases and lists; take minutes, compile action score card documents to track progress, draft correspondence and compile reports for executive management review; support community relations and outreach events, manage database and records for community outreach events and coordination of outreach materials which may include setting up and signing-in guests for events, answering questions from the public, and working a limited number of evenings and Saturdays each year; additional administrative, coordination and project support as needed in the organization.
The ideal candidate must possess excellent written and oral communication skills and strong proficient knowledge of Microsoft Office software including Word, Excel, PowerPoint, Outlook, Project and Adobe Acrobat. A college degree is desirable. Approximately five years of increasingly responsible coordination and planning experience is required.
We offer a challenging and dynamic work atmosphere along with a competitive compensation and benefit package. Resumes will be accepted until the position is filled. Salary range: $49,182 - $68,885. For consideration, email your resume to:
Transportation Corridor Agencies/The Toll Roads
125 Pacifica, Suite 100, Irvine, CA 92618-3304